ZET - JamaicaGazette.com
Jamaica Government News and Information
Ministries, Departments and Agencies

Page 2

Page 2 of 5 ...
June 12, 2021


Page 84

Ministry of Finance and the Public Service Fiscal Policy Paper 2017 81 | P a g e

Appendix IV

Strategic Human Resource Management

Public Sector Reform

Establishment of the Strategic Human Resource Management Division (SHRMD)

The development, including staffing, of the SHRMD remains a work-in-progress. Staffing at the senior management level of the new structure continued during FY 2016/17, with recruitment for some positions currently underway.

Public Sector Efficiency Programme (PSEP)

During FY 2016/17 work commenced on the development of a Capacity Enhancement Strategy and Plan for the SHRMD and HRM Units across Ministries, Departments and Agencies (MDAs), in keeping with the MOU signed by the MoFPS, Office of the Cabinet and Management Institute for National Development. This development is also in line with the PSEP which is being financed through an Inter-American Development Bank (IDB) loan.

Implementation of the PSEP began with the engagement of HR professionals in the SHRMD and MDAs to determine priority HR competencies at different levels. A comprehensive Learning Needs Analysis was also conducted to inform the Capacity Enhancement Strategy and Plan, through workshops, one-on-one interviews, focus groups, and surveys.

As part of the strategy to enhance capacity, 20 officers of the SHRMD and the wider MoFPS were trained in Leadership Essentials during January 2017.

Human Capital Management Enterprise System (HCMES)

The phased implementation of the integrated HR and payroll system continues with implementation for the Office of the Services Commissions (OSC) and eGov Jamaica Limited scheduled for February 2017. The more than 100 administrators trained on the new system are expected to train other persons in their respective MDAs.

Data migration from the old to the new system has commenced in 3 of 14 MDAs that have been selected for the first phase of system implementation. User Acceptance Testing (UAT) was conducted for 8 MDAs to verify that the systems reflect the actual HR and payroll processes and requirements.

The public sector transformation team is conducting Change Management and Communication assessments in the 14 MDAs. As part of this exercise, change and communication work streams are being established to support implementation of the system for each MDA based on its needs.

...
June 12, 2021


Page 1

Ministry of Finance and the Public Service Strategic Human Resource Management Division 30 National Heroes Circle, G Block, Kingston 4, Telephone (876) 922-8600 – 14 Form revised January 24, 2019

GOVERNMENT OF JAMAICA MOTOR VEHICLE LOAN APPLICATION FORM

SECTION A: FOR APPLICANT USE ONLY

1. NAME ____________________________________________________________________________________________________ TRN ______________________ 2. Ministry/Department ________________________________________________________________________ Applicant’s Tel. No.____________________________ 3. 3. Substantive Post (TITLE & GRADE) ___________________________________________________________ Email:_______________________________________ 3A. ON PROBATION: Yes No Copies of Appointment Letter for the Substantive Post Attached Yes No 4. Salary per annum $____________________________________ 4A. Allowance attached to the Post: Fixed Full Upkeep Commuted 4B. Area of Travelling (Parishes) ____________________________________ 4C. Average monthly mileage of duty ________________________km

ACCESS TO LOAN SCHEME

5. Type of Vehicle to be purchased: *NEW (Model of Current or Next Calendar Year) USED (Model not more than 5 Years Old) * If vehicle in possession for one year or more, it will be classified as used 6. Granted a Motor Vehicle Loan (Purchase) prior to current application: Yes No 6A. Amount & Date of last Loan__________________ 6B. Make and Age of Present Model__________________________________________________________________________________________________________ 6C. Value of Present Unit by Supervisor, Island Traffic and Transport Authority $_____________________ Date of Valuation________________________________ 6D. Estimate Cost of Repairs of Present Unit recommended by Supervisor, Island Traffic and Transport Authority $_________________________________________

INDEBTEDNESS TO THE GOVERNMENT OF JAMAICA

7. Kindly place a tick in the appropriate box and complete statements Monthly Repayment Outstanding Balance Monthly Repayment Outstanding Balance Computer Loan $_________________ $________________ Miscellaneous Loan $_________________ $_________________ Motor Vehicle Repair Loan $_________________ $________________ Salary Advance $_________________ $_________________ Motor Vehicle Insurance Loan $_________________ $________________ Tertiary Education Loan $_________________ $_________________

CONTACT INFORMATION

8. HOME ADDRESS_______________________________________________________________________________________________________________________ 8a. Telephone Numbers: ____________________________ (Home) ____________________________ (Office) ____________________________________ (Mobile) Signature _____________________________________________ _____ Date ______________________________________________________

SECTION B: FOR PERMANENT SECRETARY / HEAD OF DEPARTMENT USE ONLY 9. Recommended by Permanent Secretary/Head of Department (Kindly strike out the title which is not applicable Yes No ______________________________________________________________ Date______________________________________________ Signature of the Permanent Secretary / Head of Department (Kindly strike out the title which is not applicable)

SECTION C: FOR TREASURY USE ONLY Deputy Accountant General Treasury and Deposits Treasury PF/ ________________________ 10. No. of Previous Loans_____________ 11. Balance Outstanding on Loan $________________________ at _________________________________ 12. Items 4A, 6A & B checked: Yes No 10 – 12 Checked_______________________ Verified___________________________ 13. RECOMMENDATIONS: 13A. Loans $_________________ 13B. Repayment Period________________ (Months) FOR NEW CAR USED CAR 14. SURETIES: 1) _________________________________________________ 2) ___________________________________________________________ 15. COMMENTS _________________________________________________________________________________________________________________________ _____________________________________________________________________________________________________________________________________ Signature ______________________________________________ Date ________________________________________________

SECTION D: FOR ACCOUNTANT GENERAL USE ONLY 16. A loan not exceeding $_________________________________ is approved as above, subject to the usual terms and conditions in force 17. COMMENTS ___________________________________________________________________________________________________________________________ ______________________________________________________________________________________________________________________________________

...
June 12, 2021


Page 2

Ministry of Finance and the Public Service Strategic Human Resource Management Division 30 National Heroes Circle, G Block, Kingston 4, Telephone (876) 922-8600 – 14 Form revised January 24, 2019

INSTRUCTIONS FOR THE COMPLETION OF THE MOTOR VEHICLE LOAN APPLICATION FORM

1. This form is to be used by Travelling Officers who are permanently appointed in Central Government and have successfully served the requisite probationary period Purchasing new and used motor vehicles to be used in the performance of official duties:

i. New motor vehicles refer to models of the current or following calendar year of loan approval. For example: for 2010, the 2010 or 2011 models. However, if vehicle in possession for year or more, then it will be classified as used.

ii. Used motor vehicles refer to models not more than five (5) years old relative to calendar year of loan approval. For example: for 2010,

(2005 – 2009 are considered as used).

iii. Complete the application in DUPLICATE, i.e. two (2) sheets per application, for motor vehicle loans for purchase. Motor vehicle repairs, which are granted to traveling officers whose motor vehicles are not more than ten (10) years old and have been deemed to be in need of repair by the Island Traffic Authority based on examinations as well as detailed estimates provided by the officers.

i. When applying for motor vehicle repair loans, this form should be accompanied by the standard Examination of Motor Vehicles

(Government Officers) Form duly completed by Supervisor, Island Traffic Authority as well as estimate of repairs. ii. Particular attention must be given to items 6C and 6D for the purpose of this loan.

iii. Authority has been delegated to line ministries to grant loans up to One Hundred Thousand Dollars ($100,000.00) to officers.

However, applications for loans of more than the amount mentioned above should be submitted for approval, through the respective Human Resources Management (HRM) or Personnel Departments, to the Strategic Human Resource Management Division, Ministry of Finance and the Public Service.

iv. These loans are not intended for cosmetic or routine maintenance purposes, and will not be granted for servicing motor vehicles,

replacement of tyres, point plugs, etc.

v. Complete a single sheet ONLY when applying for loans to assist with repairs

2. All sections of the form should be completed in block letters (i.e. FULL CAPS) by the respective officers, with the appropriate accompanying/supporting documents attached. Section A is to be completed BY THE APPLICANT:

• In DUPLICATE for loans to purchase motor vehicles • SINGLE FORM for repair loans.

Sections B, C and D should be completed by the respective officers indicated. 3. Applicants should ensure that all attachments are submitted. Attachments include: For loans to PURCHASE motor vehicles - Copy of appointment letter to substantive post. Only the substantive post should be entered at item 3. - Copies of pay slips for last three months, relative to the date of the application - Proforma Invoice, bearing both engine and chassis numbers for the vehicle. If dealers are used to import the vehicle, their GCT number should be reflected on the invoice. For loans to REPAIR motor vehicles - Completed standard Examination of Motor Vehicles (Government Officers) Form 4. Applicants and officers in their Human Resources Management (HRM) or Personnel Departments should make every effort to ensure that applications are duly completed as required, including affixing of signatures and attachments with the endorsement of Permanent Secretaries or Heads of Departments.

...
June 12, 2021


Page 77

LIST OF ESTABLISHED OFFICES

IN THE PUBLIC SERVICE

Ministry of Finance & the Public Service

Strategic Human Resource Management Division (SHRMD)

Office of the DFS/CTD

Central Administration

No. of

Offices Office Classification Remark

1CTDGMGDeputy Financial Secretary, Strategic Human Resource Management Division

1

5SSOPSExecutive Secretary 21

4SSOPSExecutive Secretary 11

3

Strategic Operations & Support

No. of

Offices Office Classification Remark

Post [# 1821] of Senior Director, Post Operation & Strategic Support (GMG/SEG 4) retitled and transferred from Post Operation & Strategic Support with effect from January 22, 2018.

4SEGGMGSenior Director, Strategic Operations & Support1

Post [# 1673] of Project Analyst (GMG/SEG 2) retitled and transferred from Central Administration with effect from January 22, 2018.

2SEGGMGStrategic Operations Analyst1

Post [# 54697] of Executive Assistant (GMGM/SEG 1) retitled and transferred from Central Administration with effect from January 22, 2018.

1SEGGMGTechnical Coordinator1

Post [# 1824] transferred from Post Operation & Strategic Support with effect from January 22, 2018.

5STSOGSenior Research Officer1

Post [# 1825] of Research Officer (SOG/ST 4) retitled, reclassified and transferred from Post Operation & Strategic Support with effect from January 22, 2018.

4AMGMGAdministrator1

5

8 Office of the DFS/CTDTotal -

Human Resource Policy Development, Research & Information Management Branch

No. of

Offices Office Classification Remark

6SEGGMGPrincipal Director, HR Policy Development, Research & Information Management

1

5SEGGMGSenior Director, Strategic HR Policy Development1

Page 63THE CIVIL SERVICE ESTABLISHMENT (GENERAL) ORDER, 2018

...
June 12, 2021