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Ministry of Finance and the Public Service Fiscal Policy Paper 2017 74 | P a g e

d) Hosting of sensitization sessions with the senior management in the selected MDAs; e) Completion of Training of Trainers modules for the staff that have been identified

for the sessions: Introduction to MTRBB; Working with the Forward Estimates Tool; and Building Key Performance Indicators – one Training Session was completed with the remaining two sessions to be hosted in February and March of 2017;

f) Completion of Programme rationalization for all 5 targeted MDAs; g) Review of the Forward Estimates tool and development of a new tool to prepare the

3-year expenditure forecast; and; h) Completion of the buildout of the full MTRBB Budget for the Ministry of Industry,

Commerce, Agriculture and Fisheries.

Near Term Implementation Outlook

Going forward, the Ministry of Finance and the Public Service will continue to emphasize:

 Strengthening of the Cash Management function and the transitioning of the Accountant General’s Department into a modern Treasury;

 Continuing the roll-out of the Medium Term Results Based Budgeting;

 Strengthening of the Public Investment Management System (PIMS) Process through the development and implementation of a Public Investment Management Information System;

 Fully rolling out and utilizing the Central Payroll Processing System (CPPS);

 Building staff capacity and advancing change management;

 Enhancing the integration of respective financial information systems and business continuity management; and

Sustaining efforts to upgrade relevant ICT infrastructure and system interoperability to support an Electronic Single Window (ESW) to facilitate improved international trade.

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MINISTRY OF FINANCE AND THE PUBLIC SERVICE

TERMS OF REFERENCE

FOR

An Adjudicator Contract for the Public Investment Management Information System (PIMIS)

STRATEGIC PUBLIC SECTOR TRANSFORMATION PROJECT IBRD LOAN NO.: 8406-JM

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(iii) reviewing legislation and carrying out dissemination activities to integrate the PIMS with the administrative systems including procurement and human resource management;

(iv) strengthening monitoring of public investments through citizens’

participation; (v) designing a facility for the funding of pre-investment financial and economic

analysis and post-investment evaluations of the Borrower’s public investments; and

(vi) providing technical assistance for the implementation of the Public Financial

Management Action Plan.

2.1.1. The Public Investment Management Information System

(PIMIS) Under Schedule 4G of the FAA Act,2014, the PIMIS is described as ‘…the web- enabled system that will serve as the repository of information on all public investment projects (central government, public bodies and public private partnerships), at the various stages of the project cycle (inclusive of concept, feasibility, approval, implementation and evaluation) thereby allowing access for the tracking of status and performance information on all projects as they move through the project cycle’. A Project Database has already been designed with the World Bank’s assistance and is stored at the MOFP. This database captures information on projects that are in implementation and gives a status report on the progress of implementation of project activities, including information on project disbursement and expenditure. It is envisaged that data from this database could be used to populate the PIMIS be and serve as an interface with other GOJ enterprise-wide information systems such as the IFMIS (Integrated Financial Management Information System) and the e-GP (Electronic Procurement System). Recent updates to the Project Database are expected to be operationalized by the PIMIS Manager. The PIMIS will be a public- sector wide project portfolio enterprise system capable of maintaining information on and tracking of all projects throughout the entire project cycle, as well as, producing a Public Sector Investment Plan to support the development and management of the Capital Investment Portfolio of the country. The point of entry on the PIMIS will be when a project proposal has been agreed and approved by Cabinet. The Government of Jamaica (GOJ) has committed, through amendment of the Financial Administration and Audit Act, 2014 to establish the PIMIS. The PIMIS will support the GOJ’s reform efforts through the deployment and utilization of a robust application solution to manage all information about public

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The GoJ plans to extend the functionality of the CTMS by developing the Revenue Management

Module (RMM), which will address the current deficiencies in revenue recording. As a first step

towards the implementation of a government-wide JIFMIS, CTMS is being further enhanced to

function in a web-based environment. The web-enhanced version of the CTMS will centralize

the implementation of the current client-server FinMan budget execution application software

used in MDAs. It will facilitate version management of the application software and the related

look-up tables such as the Chart of Accounts. It will also provide a consolidated view of budget

execution in a single centralized database.

The project will be implemented along the following tracks:

i) Track 1 CTMS Development

The objectives of this track are to address the current deficiencies in revenue recording; increase

domestic revenue; as well as strengthen revenue policy and oversight of revenue collection; and

improve the receipt and processing of payment requests from the MDAs. This will include the

implementation of an upgraded version of the CTMS to a web-based environment without any

additional functionality by March 2019 (this has been achieved). This will be followed inter alia

by the introduction of consolidated financial reporting and automated bank reconciliation.

ii) Track 2 Development and implementation of the JIFMIS

The objectives of this component are to enhance cash management, government accounting and

reporting, debt management and improve revenue and expenditure forecasting by developing a

solution to replace the GOJ’s CTMS and integrating with other GoJ development projects that

can be considered components of the JIFMIS, such as:

1. Budget Preparation and Management System (BPMS)

2. Government of Jamaica Electronic Procurement (GOJEP)

3. Revenue Administration Information System (RAiS)

4. Automated System for Customs Data (ASYCUDA) -

5. Human Capital Management Enterprise System (referred to as ‘myHR+’)

6. Commonwealth Secretariat Debt Recording and Management System (CS-DRMS)

7. Central Securities Depository (CSD)

8. Pension Earnings and Pension Administration System (PEPAS)

9. Asset Management and Inventory and Shared Services system

10. Public Investment Management Information System (PIMIS)

The data flow of the envisioned process of JIFMIS System 1

is described in the diagram below.

1 Jamaica Integrated Financial Management Information System (JIFMIS) conceptual design January 2015

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Ministry of Finance and the Public Service Fiscal Policy Paper 2017 98 | P a g e

Establishment of Pre-Investment Evaluation Fund (PIEF) - It is recognised in the development of the PIMS that the Government will require significant investments in assessment and evaluation of projects and other types of business cases (for example, Public Private Partnerships) in order to fully optimise the Public Sector Investment Programme (PSIP). It is with this understanding that the Ministry of Finance and the Public Service in collaboration with the Secretariat and the World Bank has established the PIEF. The mechanisms for the administration and operations of the fund were approved by the PIMC and funds are now available for access by MDAs who are in need of support. The fund will facilitate and provide resources for the implementation of technical assistance activities for the design, monitoring and evaluation of PIM Projects. These are projects that have been identified as having the capacity to deliver sound investments in quality infrastructure and public services. The fund will also assist in establishing a structure where limited public resources are allocated in the most efficient and effective manner. The fund will support key pre-investment actions such as feasibility assessments; process reviews; cost benefit analysis; socio-economic and environmental assessment; and other technical studies aimed at improving the quality of the final project design and ultimately the effectiveness and efficiency of the PSIP. A total of $40mn has been provided for the Fund in FY 2017/18.

Development of a Public Investment Management Information System (PIMIS) - The first stage of the development commenced in FY 2015/16 with the development of a project database. This database currently captures detailed information on all project financed through the central government and profiles of the majority of projects financed by public bodies. The database is also used by the Ministry of Finance and the Public Service as a tool to provide reports on the status of key development projects in the Central Government portfolio.

The second phase of the development is the procurement of a state of the art Management Information System that will track investments at all stages of the project cycle. The Ministry has completed the user requirements for the system and is now in the process of completing the technical specifications that will form part of a Request for Proposal (RFP). Procurement of the system is delayed but is slated to begin in FY 2017/18.

The FY 2017/18 – FY 2021/22 presented in the table below, incorporates investment projects funded through GOJ resources, revenues generated by the public bodies as well as through loans and grants from multilateral/bilateral institutions.

The notes below represent some of the major development projects and programmes listed by sector which will be implemented by Central Government MDAs, with assistance from multilateral/bilateral institutions, through to FY 2021/2022.

SOCIAL SECTOR

Support for the Social Safety Net The Programme of Advancement Through Health and Education (PATH) offers assistance in the form of grants to two (2) categories of beneficiaries: (i) children/students ages 0 – 19 years; and (ii) adult poor including the disabled, elderly, pregnant and lactating mothers and the destitute. Another safety net component of the programme is the Steps-to-Work (StW) initiative, which targets working age members of PATH eligible households for referral to relevant support services to enable them to seek and retain employment.

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