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4. SCOPE OF WORK
The consultant is required to, utilizing best practice, develop the structure, templates
and drafts for the Public Investment Performance Report. The report will contain a
review of the public investment portfolio of the GOJ to include the central government,
Self-Financed Public Bodies and Public Private Partnerships under the purview of the
DBJ. The report will include an examination of ;
Sectoral and functional classification of existing and planned investment
Alignment of existing public investments with the long term national
development plan and medium term socioeconomic policy objectives;
Trends in total public investment
Efficiency and impact of public investment
Actions taken to improve GOJ’s public investment management capacity
Overview of the institutional performance along the project cycle including an
assessment of investment planning, investment allocation, investment
implementation, monitoring and evaluation
Provide a review of the policy that guided the investments for the reporting
period to determine alignment to and variation from the policy and the resulting
outputs and impact;
Include standard metrics to compare annual portfolio performance and sector
Status of PIMSEC Project Pipeline
Status of DBJ’s PPP Pipeline
The consultant will be required to have consultations with key stakeholders in the process to include:
Ministry of Finance and the Public Service Public Investment Management Secretariat Planning Institute of Jamaica Specified Public Sector entities Development Bank of Jamaica Cabinet Office Donor Agencies
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The PIMS is also bolstered by other legislations and policy which existed prior to the 2014/15 FAA and PBMA Acts being amended. These also form part of the policy and legislative framework for the PIMS. The Ministry of Finance also undertook a review of the 5-year Public Sector Investment Programme (PSIP), which revealed that there were public sector projects being implemented which had inherent deficiencies and weaknesses which occupied fiscal space and was being resourced through provision in the PSIP and national budget. This brought into question the effectiveness and the due diligence with which prospective projects were being screened prior to entry into the PSIP. Some of the weaknesses identified included:
i. Poor project design & planning; ii. Weak institutional capacity to properly assess the long run feasibility and
sustainability of these projects; iii. Policy mismatch with project goals and objectives and national priorities; iv. Readiness/lack of preparedness of executing bodies to implement
projects. In response to these identified weaknesses, the Government of Jamaica in revising the FAA Act in 2014, also enshrined in law a body, the Public Investment Management Committee (PIMC), charged with the responsibility for the screening and appraisals of all public investment projects from specified public sector (SPS) entities which must be ratified through this body, for approval by Cabinet prior to entry in the PSIP. This led to the creation, under statute, of the Public Investment Management Secretariat (PIMSEC) to be the secretariat of PIMC to undertake the screening and appraisal of public investments and to provide advice to PIMC. PIMSEC became operational in 2015 under the Strategic Public Sector Transformation Project (SPSTP). 2.0. Introduction: 2.1. Strategic Public Sector Transformation Project: The Government of Jamaica (GOJ) received loan financing from the International Bank for Reconstruction and Development (IBRD) towards the cost of the Strategic Public- Sector Transformation Project (SPSTP). The Project Development Objective (PDO) is to strengthen public resource management and support selected public sector institutions in facilitating a more enabling environment for private sector growth. The project is being executed through six (6) Components divided into 2 thematic areas.
The first thematic area seeks to reinforce fiscal discipline and revenue enhancement through four main components: (a) Strengthening the Public Investment Management System (PIMS); (b) Strengthening the Budget Preparation Process and Results Based Budgeting (c) Adaptive Public-Sector Approaches to Promote Fiscal Sustainability and Project Management; (d) Modernizing of the Accountant General’s Department. The second thematic area seeks to support those institutions that sit at the interface
between the public and private sectors: Bureau of Standards of Jamaica (BSJ) through
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component 5, Fostering Industrial Growth and Trade Facilitation, that will support
strategic public-sector institutions essential to creating an enabling environment for the
private sector. The management of the project makes up the sixth component.
Strengthening of the Public Investment Management System (PIMS) is a sub-set of
Component 1 which falls under the first thematic area “Strengthening the PIMS”.
PIMSEC therefore currently operates under Component 1 of the SPSTP. The executing
the Project Implementation Unit (PIU) is established within the MOFP to implement
the project. The project will support activities across selected service delivery ministries,
departments, and agencies (MDAs).
a. Screen all investment proposals for feasibility and consistency with government’s strategies and objectives
b. Review all projects for technical, financial, economic and environmental feasibility
c. Prioritisation of projects for financing and recommending to Cabinet their inclusion in the Public Sector Investment Programme, and
d. Reviewing project performance, monitoring risks to the achievement of objectives and continued relevance to government’s policy priorities
General Features of the PIMC: The main role of the Committee is to review/screen projects which are submitted for consideration for inclusion in the PSIP; review the recommendations of the PIMSEC concerning these projects and take a decision to approve, defer for further work or reject.
The two main functions of the PIMC in supporting this model are:
Project Approval - this is to ensure that project concepts and proposals are aligned with policy objectives and that submitted projects are technically, economically, and financially viable. Project approval is done in two phases
Phase one – Project concepts/ideas are assessed for alignment with policy positions as articulated in the PSIP Policy Paper, the Medium Term Social and economic Framework and the National Development Plan Vision 2030. It is after this approval that projects are approved to be fully designed.
Phase two – Project documents are appraised for financial and relevance approval, Funding agency for feasibility analysis, and submitted to Cabinet for final approval and inclusion in the PSIP.
Project Monitoring and Evaluation under PIMSEC - covers the pre- implementation stages of the project cycle, and involves design of the M&E
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B. Growth Inducement Strategy - a strategic framework and a structured program of actions designed to achieve a quick turnaround in the economy and build a platform and momentum for medium-term growth. In essence, it captures the reality of the present moment which demands re-orienting our economic policy towards a sharpened focus on enhancing growth as the necessary basis for realizing sustained improvements in the social well-being of citizens, consistent with the goals of Vision 2030 Jamaica.
C. PSIP Policy Paper: This paper is developed by the Planning Institute of Jamaica to aid Cabinet’s decision making on the PSIP and is presented each year to the Cabinet for discussion and approval, prior to its approval of the Estimates of Revenue and Expenditure for the succeeding financial year and includes: a. A diagnosis of the PSIP Performance b. An analysis of the prevailing socio-economic and environmental conditions c. Recommendations for adjustments based on review of recent socio-economic
developments d. A forecast of likely impact of the continuing PSIP on development indicators, and e. Recommendation of prioritisation criteria for determining the size and
composition of the PSIP D. PIMS Guidelines: This is a handbook of the rules, procedures,
requirements and guidelines which shall be prescribed for the governance of all public investments (irrespective of source of funding and origin), in Ministries, departments, public bodies and public private partnership
E. PIM Information System (PIMIS): This is a web-enabled system that will serve as the repository of information on all public investments projects (central government, public bodies and public private partnerships), at the various stages of the project cycle (inclusive of concepts, feasibility, approval, implementation and evaluation) thereby allowing access for tracking of status and performance information on all projects as they move through the project cycle.
PIMS Secretariat as Institutional Support for PIMC: The role and the responsibilities of the PIMC and the PIMSEC are laid out in the Fourth Schedule of the Financial Administration and Audit (Amendment) Act 2014 hereinafter referred to as ‘the Act’. The PIMC and by extension its Secretariat, PIMSEC, has a central role in the new PIMS. PIMC is the principle authority on PIMS in Jamaica and as such is a key
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adviser to the Cabinet in terms of their executive decision making regarding the PSIP. All project proposals have to pass through the PIMS process to be funded through the national budget. Under the revised legislation, Projects cannot enter the PSIP without Cabinet approval.
a. Viable Project Proposals for inclusion in the PSIP –Projects that are ready for implementation after being appraised and assigned financing through Bi-lateral, Multi-lateral, Public Private Partnership or the Budget resources of Ministries, Departments and Agencies
3.0. Services Required: For concepts and proposals to be considered for financing approval, regardless of the modalities, concepts and proposals undergo a two-phased screening and appraisal process which is undertaken by PIMSEC on behalf of the PIMC. There is a first level review which is subject to scrutiny by a Technical Review Committee (TRC) chaired by the Director General of the PIOJ and submitted to PIMC for decision. The mandate of PIMSEC is to undertake the technical analysis of concepts and proposals and advise the reviewing bodies of their feasibility and sustainability among other selection criteria – social and economic cost benefit, environmental impact etc. PIMSEC has a small cohort of consultant Project Analysts that undertake the analysis of the concepts and proposals, providing the technical assessments and inputs to inform decisions leading to entry in the PSIP. i) The PIMSEC is currently in need of additional short-term support in respect of screening and analysis of project concepts and proposals which may be classified as simple or complex; ii) Areas where support is required include inter alia:
Social development (health & education)
Natural resource development & Environmental assessment The classification of a project as simple or complex will be determined by the head of PIMSEC and approved by the Technical Coordinator Component 1, SPSTP. The level of effort [man days] will be fixed accordingly in keeping with the conditions established by the SPSTP.
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