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Ministries, Departments and Agencies
18 Section I. Instructions to Bidders
the prices of their bids by submitting Bid modifications in accordance with this clause, or included in the original Bid submission.
E. Bid Opening and Evaluation
24. Bid Opening
24.1 The Procuring Entity will open the bids, including modifications made pursuant to ITB Clause 23, in the presence of the bidders’ representatives who choose to attend at the time and in the place specified in the BDS.
24.2 Envelopes marked “WITHDRAWAL” shall be opened and read out first. Bids for which an acceptable notice of withdrawal has been submitted pursuant to ITB Clause 23 shall not be opened.
24.3 The bidders’ names, the Bid prices, the total amount of each Bid and of any alternative Bid (if alternatives have been requested or permitted), any discounts, Bid modifications and withdrawals, the presence or absence of Bid Security, and such other details as the Procuring Entity may consider appropriate, will be announced by the Procuring Entity at the opening. No bid shall be rejected at bid opening except for the late bids pursuant to ITB Clause 22; Bids, and modifications, sent pursuant to ITB Clause 23 that are not opened and read out at bid opening will not be considered for further evaluation regardless of the circumstances. Late and withdrawn bids will be returned unopened to the bidders.
24.4 The Procuring Entity will prepare minutes of the Bid opening, including the information disclosed to those present in accordance with ITB Sub-Clause 24.3.
25. Process to Be Confidential
25.1 Information relating to the examination, clarification, evaluation, and comparison of bids and recommendations for the award of a contract shall not be disclosed to bidders or any other persons not officially concerned with such process until the award to the successful Bidder is notified of the award. Any effort by a Bidder to influence the Procuring Entity’s processing of bids or award decisions may result in the rejection of his Bid.
25.2 If, after notification of award, a bidder wishes to ascertain the grounds on which its bid was not selected, it should address its request to the Procuring Entity, who will provide written explanation. Any request for explanation from one bidder should relate only to its own bid; information about the bid of competitors will not be
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SECTION 2: TERMS OF REFERENCE
The Government of Jamaica (GOJ) outlined a policy for Public Sector Transformation including the
establishment of the Public Sector Transformation Implementation Unit (TIU) in January 2017 to spearhead
implementation. The vision of a transformed public sector is a modern public service that is fair, values
people, and delivers high quality services consistently.
years and aims to address quality, cost, and efficiency of public services in Jamaica. The programme is
being executed by the Office of the Prime Minister and has two main components: (1) Enhancing Quality
of Public Services; and (2) Enhancing Efficiency in Public Spending.
The programme focuses on five critical areas of service delivery in the first phase. These include: (i) the
introduction of shared corporate services (SCS) in eight operational areas; (ii) wage bill management to
reduce the wage bill to GDP ratio to nine percent; (iii) human resource management (HRM) transformation;
(iv) public sector efficiency and ICT; and (v) rationalisation of public bodies.
The challenges to be addressed are: (i) the underutilization of Information and Communication
Technologies (ICT) across the public sector; (ii) cumbersome processes to access public services; (iii) a
relatively large and expensive workforce; (iv) too many public bodies in existence and lack of adherence
to the accountability framework; and (v) limited capacity to implement public sector reform initiatives.
2.0 ROLE SUMMARY
The Financial Officer, under the direction of the Financial Specialist will be assigned financial
responsibility for supporting the effective, efficient and economical use of the TIU Project funds in the
fulfilment of its objectives and in pursuit of the implementation of the budget and loan, ensuring a high
standard of probity, propriety, regularity, transparency, accountability and value for money. The Financial
Officer Specialist is required to work closely with the Executive Director, Programme Manager, and
Procurement Specialist, and will mainly be responsible for:
Maintaining appropriate financial and accounting systems and controls;
Interfacing with facilitating ministries/agencies and international organizations;
Assisting the Financial Specialist with monitoring Project activities to meet the stipulated Project
objectives, transparency and accountability requirements as they relate to the planned expenditure;
Providing technical advice and assistance to the Financial Specialist and the Programme Manager as
Preparing progress, annual, special and other reports as necessary;
Maintaining an adequate budget/expenditure tracking system.
3.0 SCOPE OF WORK
The scope of the work to be performed by the Financial Specialist will include:
Maintaining adequate financial, accounting, and internal control systems to ensure the integrity,
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Head No. 50000
P R O P O S A L S
FIRST SUPPLEMENTARY ESTIMATES 2019/2020
Service & Object of
Remarks & Object Classification Provided
SUB PROGRAMME 23 - HAZARDOUS SUBSTANCE
10005 Direction and Administration 35,478.0 1,125.0 36,603.0 Additional requirement includes $1.125m to meet expenditure associated
with training and replacement of equipment. This is supported
22 Travel Expenses and Subsistence (AIA-$0.725m) 3,725.0
32 Fixed Assets (Capital Goods) (AIA) 400.0
21 Compensation of Employees 3,000.0
Net additional 1,125.0
SUB PROGRAMME 24 - FAIR TRADING
12054 Protection of Competition 104,634.0 16,909.0 121,543.0 Additional requirement to facilitate renovation works for new location and
meet payment for change management consultancy.
25 Use of Goods and Services 16,909.0
SUB FUNCTION 03 - AGRICULTURE, FORESTRY AND FISHING
PROGRAMME 112 - AGRICULTURAL PLANNING AND POLICY
SUB PROGRAMME 02 - PLANNING AND DEVELOPMENT
12063 International Trade Support 17,688.0 17,688.0 Revised requirement due to reallocation.
21 Compensation of Employees 1,800.0
25 Use of Goods and Services 1,800.0
Net reduction -
SUB PROGRAMME 20 - MARKETING AND INFORMATION
10005 Direction and Administration 299,725.0 4,400.0 304,125.0 Additional requirement to facilitate maintenance of Agro Parks.
25 Use of Goods and Services (AIA) 4,400.0
50000 - 85
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OGP HANDBOOK 10
• Technology and innovation: Governments embrace the importance of providing citizens with open access to technology, the role of new technologies in driving innovation, and the many benefits of increasing its capacity. Technology and innovation cannot be a stand-alone principle but must support/advance the previous three principles.
• The SMART framework: Assisting participating governments in seeking effective, clear, and measurable commitments:
• Specific: The commitment precisely describes the problem it is trying to solve, the activities it comprises, and the expected outcomes.
• Measurable: It is possible to verify the fulfillment of the commitment.
• Answerable: The commitment clearly specifies the main agency responsible for implementation, the coordinating or supporting agencies where relevant, and if necessary, other civil society, multilateral, or private sector partners who have a role in implementing the commitment.
• Relevant: For each commitment, the action plan should explain its relevance to one or more of the open government principles outlined above (transparency, accountability, public participation, and technology and innovation).
• Time-bound: The commitment clearly states the date when it will be completed, as well as dates for milestones, benchmarks, and other potential deadlines.
4.1.2 Format and length
Experience has shown that action plans comprising 5-15 high-quality commitments spread over multiple themes are more effective than those with a large number of less ambitious commitments. In 2017, the Steering Committee strongly recommended that participating governments cap the number of commitments per action plan to 20, with a suggested maximum of five milestones per commitment, with the aim of incentivising more ambitious commitments.
Additional considerations when determining commitment format and length:
• Clarity: Action plans should be clear, succinct, and action-oriented, and should be written in plain language with minimal use of jargon or technical terms.
• Holistic: Governments are encouraged to apply a whole-of-government approach to the development and implementation of their commitments.
• Time-bound: All action plans should cover a two-year period, with the implementation period ending on 31 August of the second year. At minimum, each commitment should have yearly milestones, so that governments, civil society organizations, and the IRM have a common set of time-bound metrics to assess progress.
• Extension requirements: Commitments that will take longer than two years to implement are allowed as long as they are clearly cited in the country’s next action plan and include a two-year intermediate milestone.
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Ministry Of Finance & Planning
Finance And Accounts Division
6 Total - Management Accounts
Senior Secretary1 OPS SS 3
Accounts Payable & Payroll
Accounts Payable & Disbursement
Accounts Payable Unit
THE CIVIL SERVICE ESTABLISHMENT (GENERAL) ORDER, 2013 Page 33
LIST OF ESTABLISHED OFFICES
IN THE PUBLIC SERVICE
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