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Page 48

Head No. 1600A

and Title: Office of the Cabinet (Capital)

P R O P O S A L S

Activity/ Service & Object of Approved Provided Savings or Approved

Project Expenditure Estimates by Law Supplementary Under New

No. 2011/2012 (Statutory) Estimates Expenditure Estimates

FUNCTION 01 - GENERAL GOVERNMENT SERVICES

SUB-FUNCTION 01 - EXECUTIVE AND LEGISLATIVE

SERVICES

PROGRAMME 146 - OFFICE OF THE CABINET

SUB-PROGRAMME 01- GENERAL ADMINISTRATION

0536 Corporate Management Development Division 8,706.0 8,706.0 Additional requirement due to separation from the Public

Sector Modernisation Programme II - Head 1600B

Additional

25 Purchases of Other Goods and Services 8,706.0

0560 Institutional Strengthening (Public Sector Transformation Unit) 70,434.0 21,130.0 49,304.0 Revised requirement due to slow pace of implementation

Reduction

25 Purchases of Other Goods and Services 21,130.0

SUB-FUNCTION 03 - PERSONNEL MANAGEMENT Activities under SUB FUNCTION 03 - PERSONNEL

MANAGEMENT have been transferred from Head

PROGRAMME 002 - TRAINING 2000A - Ministry of Finance effective July 1, 2011

SUB-PROGRAMME 99 - OTHER TRAINING SCHEMES

0303 Scholarships and Assistance 18,000.0 18,000.0 Additional requirement

Additional

25 Purchases of Other Goods and Services 18,000.0

0492 Tertiary Education Assistance Loans to Public Officers 25,000.0 25,000.0 Additional requirement

Additional

36 Loans 25,000.0

0530 Refund of Tuition 41,000.0 41,000.0 Additional requirement

Additional

30 Grants and Contributions 41,000.0

FIRST SUPPLEMENTARY ESTIMATES 2011/2012

$000

Remarks & Object Classification

1600A - 48

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June 12, 2021


Page 28

Head No. 1500A

and Title: Office of the Prime Minister (Capital)

P R O P O S A L S

Activity/ Service & Object of Approved Provided Savings or Approved

Project Expenditure Estimates by Law Supplementary Under New Remarks & Object Classification

No. 2011/2012 (Statutory) Estimates Expenditure Estimates

FUNCTION 01 - GENERAL GOVERNMENT SERVICES

SUB-FUNCTION 05 - ECONOMIC PLANNING AND STATISTICAL SERVICES

PROGRAMME 134 - STATISTICAL SERVICES

SUB-PROGRAMME 20 - GRANTS TO THE STATISTICAL INSTITUTE OF JAMAICA

0543 Population and Housing Census 1,474,000.0 265,471.0 1,208,529.0 Revised requirement due to the transfer of Activity to Head 2000A - Ministry of Finance and Planning effective November 1, 2011 as follows:-

Reduction 25 Purchases of Other Goods and Services 265,471.0

0559 International Comparison Programme 13,903.0 12,505.0 1,398.0 Revised requirement due to the transfer of Activity to Head 2000A - Ministry of Finance and Planning effective November 1, 2011 as follows:-

Reduction 25 Purchases of Other Goods and Services 12,505.0

SUB-FUNCTION 07 - OTHER GENERAL GOVERNMENT SERVICES

PROGRAMME 127 - NATIONAL IDENTIFICATION SYSTEM

SUB-PROGRAMME 20 - ESTABLISHMENT OF A COMMON IDENTITY CARD FOR ALL PURPOSES

0203 National Registration (Preparatory Unit) 8,816.0 1,072.0 7,744.0 Revised requirement due to implementation delays

Reduction 25 Purchases of Other Goods and Services 1,072.0

FUNCTION 12 - OTHER SOCIAL AND COMMUNITY SERVICES

SUB FUNCTION 04 - OTHER SERVICES

PROGRAMME 502 - OTHER SOCIAL PROGRAMMES

SUB PROGRAMME 02 - PLANNING AND DEVELOPMENT

1835 National Transformation Programme 14,232.0 2,419.0 11,813.0 Revised requirement due to implementation delays

Reduction 25 Purchases of Other Goods and Services 2,419.0

FUNCTION 23 - TRANSPORT AND COMMUNICATION SERVICES

SECOND SUPPLEMENTARY ESTIMATES 2011/2012

$000

1500A - 28

...
June 12, 2021


Page 185

Head No. 5300A

and Title: Ministry of Industry, Investment and Commerce ( Capital)

P R O P O S A L S Activity/ Service & Object of Approved Provided Savings or Approved

Project Expenditure Estimates by Law Supplementary Under New Remarks & Object Classification

No. 2011/2012 (Statutory) Estimates Expenditure Estimates

FUNCTION 13 - INDUSTRY AND COMMERCE

PROGRAMME 301 - INDUSTRIAL DEVELOPMENT,

FOREIGN INVESTMENT AND EXPORT PROMOTION

SUB PROGRAMME 25 - PROMOTION OF ECONOMIC

DEVELOPMENT

1050 International Financial Services Centre (JAMPRO) 34,711.0 34,711.0 Additional requirement due to the transfer of Project from

Head 2000A - Ministry of Finance effective July 1, 2011

Additional

30 Grants and Contributions 34,711.0

GROSS TOTAL 20,000.00 - 34,711.0 - 54,711.0

LESS APPROPRIATIONS-IN-AID 20,000.00 20,000.0

NET TOTAL HEAD 5300A - - 34,711.0 - 34,711.0

$000

FIRST SUPPLEMENTARY ESTIMATES 2011/2012

5300A - 185

...
June 12, 2021


Page 68

67

Section 8:

Compliance

Audits

HEADS 2000, 2000A - MINISTRY OF FINANCE AND PLANNING

(MOF&P) AND AGENCIES

HEAD 2011 – ACCOUNTANT GENERAL’S DEPARTMENT (ACGD)

8.1.14 We examined the under listed financial statements, which the Accountant

General is required by Section 24 of the Financial Administration and Audit (FAA) Act to present for review. However, these statements had a number of errors, and were returned for correction. Statement F – Capital Investments of the Consolidated Fund showing transactions for the year of account, the Securities held and the Proportion of Equity held on behalf of the Government for the periods 2008-2009 to 2010- 2011.

8.1.15 The audit of the Statement revealed that the Accountant General’s Department (AcGD) did not implement adequate controls over the preparation of the Statement to ensure that it was fairly presented. Also, the AcGD did not properly manage the equity held on behalf of the government to ensure that the shares owned, and dividend entitlements were accounted for. The following discrepancies were noted:

Non-Maintenance of Shares Register and Files

8.1.16 The system used by the AcGD to record information on shares held by GOJ was inadequate. For example, the AcGD did not maintain files for nine companies in which GOJ had 2.5 million shares with face values of approximately J$2.5 million and US$779,000. Additionally, the 2010-2011 Statement indicated that GOJ held 25 billion shares in 66 companies; however, AcGD did not maintain a shares register. Management has since indicated that files have been created for the nine companies. GOJ Shares Not Vested in the Accountant General

8.1.17 Section 47(2) of the FAA Act stipulates that any shares acquired by public bodies should be vested in the Accountant General. We identified that share certificates for 180,903 shares held in the Development Bank of Jamaica (DBJ) were not in the custody of the AcGD. Also, the name of the AcGD was not on 17 share certificates for five companies in which the GOJ held 1.04 billion shares.

...
June 10, 2021


Page 86

AUDITOR GENERAL’S DEPARTMENT 2010

86

PART 9 | COMPLIANCE AUDITS

HEADS 2000, 2000A - MINISTRY OF FINANCE AND THE PUBLIC SERVICE (MOFPS) AND

AGENCIES

27. The Ministry’s accounting records revealed weaknesses in the control

procedures governing some key activities. These weaknesses exposed it to the

risk of financial loss and also resulted in us not being able to substantiate the

authenticity and propriety of certain transactions. The main concerns are

detailed below:

Overpayment of Salaries

27.1 Fourteen officers were overpaid salary and travelling allowances totalling $544,

631. We advised the Ministry of the weaknesses identified during the audit and

recommended measures that maybe taken to resolve same. The Ministry has

since commenced recovery.

Bank Reconciliation

27.2 The reconciliation of a bank account was six (6) months in arrears; section 6.8

of the Financial Instructions stipulates that Departmental Bank Accounts should

be reconciled monthly and at the end of the financial year. Also, errors were

identified during our examination of reconciliation statements for three

different bank accounts. The Ministry was advised to address the deficiencies to

reduce the risk of errors and or irregularities.

Advance Debit Cards

27.3 Supporting receipts and the authorized drivers’ signatures were not presented

to authenticate fuel transactions totalling $59,522; therefore, we could not

ascertain whether the purchases were for authorized vehicles. Additionally, the

register used for the advance debit cards was not faithfully maintained; it was

last updated in November, 2009. These weaknesses breached the MOFPS

Circular No. 11 dated July 7, 1999. MOFPS was advised to take the necessary

corrective action.

Tuition Refund

27.4 It appeared that no bond agreements were executed for three (3) officers who

were granted tuition refund totalling $1.3M. The Ministry’s Circulars No. 20 and

No. 7, dated March 2, 2009 and September 21, 2009 respectively, requires the

execution of bond agreement as a condition for tuition refund. Additionally, we

...
June 10, 2021


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